Co-Chairs

The Co-Chairs are responsible for facilitating the effective and efficient performance of the SC meetings.  Key responsibilities and duties related to this include:

  • Calling and giving notice of regular and special meetings
  • Presiding at meetings
  • Approving upcoming meeting agendas and ensuring Members’ informational needs are met
  • Inviting non-Members to attend meetings with the approval or upon the direction of a majority of the Members
  • Commencing the meeting by taking the chair and calling the Members to order as soon as a quorum is present
  • Announcing the business before the Members and the order in which it is to be acted upon
  • Receiving and submitting, in proper manner, all motions presented by the Members
  • Ensuring the Procedural Meeting Guidelines of the SC are followed during the course of the meeting
  • Fostering a constructive environment and tone during meetings
  • Ensuring full participation by all Members
  • Focusing discussion, ensuring time is used effectively and efficiently
  • Building consensus on issues before the Board and/or committee
  • Ensuring appropriate and effective division of work between the Board/committee and management
  • Maintaining order and appropriate meeting decorum
  • Where it is not possible to maintain order, to adjourn or suspend the meeting to a time specified by the Co-Chairs, without any motion being put forth
  • Concluding the meeting when the business is completed or upon a motion to conclude
  • Carrying out the functions described in SC By-Laws (e.g. Nos. 2, 12 etc.)
  • Permitting any question to be asked (through the chair(s)) of any SC employee in order to provide information to assist any debate

 

In addition to facilitating and chairing Board meetings, the Co-Chairs are responsible for:

  • Representing the SC, as required (including making presentations at Information Meetings for stakeholders and other organizations as required)
  • Considering all information prior to dissemination to Members and designating information as confidential, where appropriate
  • Liaising with the CEO regarding the effective and efficient management of the SC’s office, including management of expenses and maintenance of budget
  • Development of key objectives for the CEO and SC office, and managing CEO performance and compensation reviews
  • Developing an agenda and programme for Board retreats
  • Agenda preparation and chairing of meetings of the Joint Council of members of the SC and OAC Boards
  • Approving presentations made by other Members on behalf of the SC
  • Approving Member attendance at industry events, including conferences and seminars
  • As signing authority for the SC, approve invoices and expenses and sign correspondence, minutes, contracts and by-laws on behalf of the Corporation
  • Reviewing draft web site communications and correspondence, as required
  • Participating as members of the Corporate Governance Committee, Human Resources and Compensation Committee, Plan Design Committee and Audit Committee
  • Facilitating decision-making amongst Members
  • Building, maintaining and facilitating effective relationships with the Chair of the OAC and OAC management
  • Identifying, monitoring and managing risk to the Board
  • Working with the CEO to identify, monitor and manage risk to the organization
  • Working with the OAC Chair to identify, monitor and manage risks to the Board relationship and to OMERS more broadly